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RACE POLICIES

REGISTRATION POLICIES

Participant Age Policy:

All participants under the age of 18 must have a parent or legal guardian sign their waiver. The minimum age for Race participants is 8 years old on race day.

Refund Policy:

All registration fees and add-on payments are final and non-refundable under any and all circumstances including cancellation, postponement, or alteration.

Deferral Policy:

In-Person Event participants will be allowed to defer their registration to the following year’s In-Person Event of the same Race ($0 deferral fee) up until 5:00 PM CST the day before the first scheduled packet pickup date. After this deferral deadline, registrations cannot be deferred. Registrations may only be deferred for one year. Participants that defer their registration to the following year will not receive any participant materials for the current year’s event except for optionally selected paid add-ons which will be shipped to participants after the event. Deferral decisions are final. Registrations cannot be deferred to another year for Virtual Event participants for any reason.

Event to Event Transfer Policy:

Participants may transfer between the In-Person Event and the Virtual Event or vice versa for Events of the same Race ($0 transfer fee) up until 5:00 PM CST the day before the first scheduled packet pickup date. After this transfer deadline, no transfers will be allowed. If choosing to transfer to a more expensive event, participants will pay any difference in registration costs between events at the time of the transfer including any data or credit card processing fees. If choosing to transfer to a less expensive event, refunds will not be issued.

Race to Race Transfer Policy:

Transfers will not be allowed to Races outside of the Good Life Halfsy.

Participant to Participant Transfer Policy:

Race bibs and registrations cannot be transferred to another person. Participants may not give or sell their race number to another individual. Failure to comply will result in disqualification from the current Race and a ban from the Race for the following year.

Event Cancellation and Alteration Policy:

Pink Gorilla Events reserves the right to alter or cancel the Race’s Events for reasons related to extreme weather (including, but not limited to, heat, tornadoes, earthquakes, fires, storms, lightning and floods), accidents, acts of war or terrorism, coronavirus (COVID-19), pandemic or other public health emergency, military conflicts, riots or protests or for any reason that, in Pink Gorilla Events’ discretion, will protect the safety and security of Event participants and spectators. In the event of such alteration or cancellation, there will be no refund of registration fees.

Pink Gorilla Events reserves the right to alter the Race’s Events or related packet pickups. Alterations to the Event may include but are not limited to Event location, date (postpone), time, distance, route, surface, participant materials or Event format (including Virtual Event, In-Person Event or In-person Socially Distant Event formats), or packet pickup location, date, time or format. In the event of Event or packet pickup alteration, refunds will not be issued

Weather or Other Dangerous Condition Event Cancellation and Alteration Policy:

In the event that the In-Person Event is cancelled due to weather or other dangerous condition, Pink Gorilla Events reserves the right to alter the In-Person Event to be a Virtual Event and transfer all In-Person Event participants into the Virtual Event. In the event that the In-Person Event is altered to be a Virtual Event, refunds will not be issued. Participants will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them. The Virtual Event Waiver and Virtual Event Policies will apply to the Virtual Event.

Coronavirus Event Cancellation and Alteration Policy:

In the event that the In-Person Event is cancelled due to Coronavirus, Pink Gorilla Events reserves the right to offer participants the choice between the two options listed below:

  1. Defer Registration to 2021 In-Person Event: Participants that choose this option by the decision deadline announced upon cancellation will have their registration deferred to the following year’s In-Person Event. They will not receive any participant materials for the current year’s event except for optionally selected paid add-ons which will be shipped to them. Registrations may only be deferred for one year.
  2. Transfer Registration to 2020 Virtual Event: Participants that choose this option or participants that do not make a choice by the decision deadline announced upon cancellation will have their registration transferred to the current year’s Virtual Event. They will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them. The Virtual Event Waiver and Virtual Event Policies will apply to the Virtual Event.

PARTICIPANT MATERIALS POLICIES (FOR IN-PERSON EVENTS)

Participant Materials Fulfillment Policy:

Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration. Participants should plan to attend regularly scheduled packet pickup dates in order to pick up their participant materials. Participant materials will not be shipped prior to Event date. After Event day, participant materials can be mailed upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Participant material requests must be made within 4 weeks following the Event.

Shirt Exchange Policy:

Participant shirt exchange, if made available, will be on Event day at the finish line or post-party. After Event day, participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Shirt exchange requests must be made within 4 weeks following the Event.

Finisher Medal Policy:

All participants that complete the Event will receive a finisher medal at the finish line. Registered participants that do not complete the event are not eligible to receive the finisher medal.

Awards Policy:

Participants that have won an award should plan to pick up their award on Event day following the Event at the scheduled award ceremony or designated award pickup location. After Event day, award winners may request their award be shipped, but the award winner must cover the cost of shipping. Award shipping requests must be made within 4 weeks following the Event. If the award ceremony is not held, awards will be shipped to award winners at no charge.

PARTICIPANT MATERIALS POLICIES (FOR VIRTUAL EVENTS)

Participant Materials Fulfillment Policy:

All Virtual Event participants can choose to pick up their participant materials at the regularly scheduled packet pickup dates or have their participant materials shipped for no charge. Participant materials will be shipped at no charge if not picked up at the regularly scheduled packet pickups dates. All participant materials will ship as soon as possible following the end of the Virtual Event window. Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration. All Virtual Event participants that submit a valid finish time during the Virtual Event window will be shipped their finisher medal at no charge.

Participant Shirt Exchange Policy:

Shirt exchanges for Virtual Event participants are not guaranteed and are dependent upon sizing. Participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Shirt exchange requests must be made within 4 weeks of the end of the Virtual Event window.

Finisher Medals Policy:

All Virtual Event participants that submit a valid finish time during the Virtual Event window will be shipped their finisher medal at no charge.

Awards Policy:

There are no awards for Virtual Event divisions or categories.